The 9 Tasks Of Your Real Estate Virtual Assistant

Are you a real estate agent looking to optimize your time, productivity and turnover? 

Have you heard of remote real estate assistants , but you don't know exactly what they are or how they can help you? 

In this blog article, we will present to you the 9 main tasks that your real estate virtual assistant can carry out for you, and how it can save you time, money and peace of mind. 

Whether you are an independent real estate agent, an agent or a franchisee , in this article you will find practical advice and concrete examples to get the most out of your real estate remote assistant.

Remote real estate assistant: The 9 tasks of your real estate virtual assistant, managing your contacts and calendars

1. Managing your contacts and calendars

A real estate remote assistant is a professional who supports you in the management of your real estate activities , relieving you of administrative, commercial and marketing tasks . 

Among the 9 tasks of virtual assistant for real estate can carry out for you, there is the management of your contacts and your calendars.

Managing your contacts and calendars consists of optimizing your customer relations , by ensuring telephone prospecting , making appointments , customer follow-up , relaunching prospects , retaining former customers, etc. 

Your remote real estate assistant can use tools such as a CRM, mailing software, a shared calendar, etc. to effectively manage your database and communications.

Your remote real estate assistant can also manage your diaries and schedules, taking into account your availability and priorities. He can organize your visits, your estimates, your signing of mandates, your compromises, etc. It can also synchronize your calendars with those of your colleagues, your partners, your notaries, etc. It can finally remind you of your deadlines and important appointments.

Managing your contacts and calendars is an essential task for your real estate business , because it allows you to save time, build customer loyalty, increase your turnover and concentrate on your core business. By entrusting this task to a remote real estate assistant , you benefit from a tailor-made, flexible service adapted to your needs.

Remote real estate assistant: The 9 tasks of your real estate virtual assistant, writing and distribution of real estate advertisements

2. Writing and distributing your real estate ads

Writing and distributing your real estate ads are essential tasks to attract the attention of potential buyers and sell your properties quickly . But they are also time-consuming and tedious. This is why you can entrust these missions to your real estate virtual assistant , who has the skills and tools necessary to carry them out effectively.

Your real estate virtual assistant can write attractive real estate ads , using relevant keywords for natural referencing. It can thus optimize the visibility of your ads on search engines and make them more attractive to Internet users. It can also adapt the style and content of your ads based on the type of property, neighborhood, price, etc.

Your real estate virtual assistant can also distribute your ads on different real estate portals , social networks, specialized sites, etc. It can thus reach a wide audience and increase the chances of finding qualified buyers . She will also know how to manage incoming contacts, respond to requests for information, make visit appointments, etc.

Your real estate virtual assistant can also update your listings based on market developments and customer requests. She can therefore modify the price, add or delete photos, highlight the strong points of the property, etc. He can also remove advertisements for properties sold or rented , in order to avoid duplicates and confusion.

By entrusting the writing and distribution of your real estate ads to your real estate virtual assistant , you save time, visibility and credibility. You can therefore concentrate on your core business: negotiation and sales.

Remote real estate assistant: The 9 tasks of your real estate virtual assistant, creation and management of your real estate website

3. Creating and managing your real estate website

Your real estate remote assistant can create and maintain your real estate website , respecting SEO standards and web design best practices . He can also write quality content for your real estate blog, addressing current topics or topics of interest to your target. It can also optimize your website to make it more efficient, more secure and more visible on search engines.

A real estate website is an essential tool for developing your notoriety, your credibility and your turnover. It allows you to present your real estate , your services , your customer testimonials and your contact details. It also allows you to generate qualified leads, retain your prospects and convert them into customers. But creating and managing a real estate website is not an easy task. You must master the technical, aesthetic and editorial aspects of the web.

This is why it is relevant to entrust this mission to a remote real estate assistant . He has the necessary skills to create a real estate website in your image, adapted to your sector of activity and your clientele. He can also take care of maintaining and updating your real estate website , ensuring that it is always functional, secure and compliant with SEO standards . He can also write relevant and attractive blog articles for your real estate website , using strategic keywords and respecting the rules of web writing. It can help you strengthen your positioning on search engines , attract qualified traffic and increase your conversion rate .

Remote real estate assistant: The 9 tasks of your real estate virtual assistant, social media management

4. Managing your social networks

Managing your social networks is an essential task for developing your notoriety and your turnover in the real estate sector . 

But it can also be time-consuming and tedious. This is why you can entrust this other mission to your remote real estate assistant . She will know how to liven up your pages and profiles on social networks , by publishing relevant content , interacting with your community, responding to comments and private messages, etc. She will also be able to create and manage advertising campaigns on social networks , targeting the audiences most likely to be interested in your real estate offers. 

This way, you will be able to increase your visibility, your traffic and your conversions on the web, while focusing on your core business.

Real estate remote assistant: The 9 tasks of your real estate virtual assistant, real estate photos and video

5. Production and editing of your real estate photos and videos

Your remote real estate assistant can take and edit professional quality real estate photos and videos , using appropriate techniques and tools. It can also add graphics, sound effects, voice comments, etc. It can also distribute your real estate photos and videos on the different communication media you use.

The quality of real estate photos and videos is a key factor in attracting the attention of potential buyers or tenants. In fact, real estate photos and videos are the first visual contact that Internet users have with your property. They must therefore be neat, bright, clean and enhance the assets of your property. 

Remote real estate assistant: The 9 tasks of your real estate virtual assistant, newsletter and emailing

6. Creating and sending your newsletters and e-mailings

Creating and sending your newsletters and e-mailings are also part of the essential tasks to retain your customers and prospects , and to strengthen your brand image . 

Your real estate virtual assistant can help you and carry out these tasks efficiently and professionally. She will be able to create attractive newsletters and e-mailings for you that are tailored to your target, using dedicated software and platforms, such as Mailchimp, Sendinblue, ActiveCampaign, etc. 

She will be responsible for sending these newsletters and e-mailings to your contact base, while respecting GDPR rules and avoiding spam. It will segment your contact base based on relevant criteria, such as the type of property sought, geographic location, budget, etc. 

This way, your assistant can personalize your messages and increase their impact. It will be able to analyze the results of your e-mailing campaigns, measuring the opening rate, click-through rate, conversion rate, etc. Thus, it will be able to provide you with detailed reports and recommendations to improve your performance . By entrusting the creation and sending of your newsletters and e-mailings to your real estate virtual assistant, you save time, optimize your communication, and boost your turnover.

Real estate administrative and legal documents

7. Preparing and updating your administrative and legal documents

Preparing and updating your administrative and legal documents is a task that should not be neglected in your real estate activity and which very often proves tedious. 

Indeed, these documents are essential to secure your transactions , inform your customers, respect your legal and tax obligations, and enhance your professional image. Your real estate remote assistant can help you efficiently manage this part of your work, completing and updating all the necessary documents, such as:

Sales or rental mandates

The contracts which bind you to your sellers or lessors and which define the conditions of your intervention (exclusivity, duration, fees, etc.).

Sales agreements

Pre-contracts which seal the agreement between a seller and a buyer on the terms of the sale of real estate (price, deadline, suspensive conditions, etc.).

The leases

Contracts which govern the relationship between a lessor and a tenant for the rental of real estate (duration, rent, charges, security deposit, etc.).

The inventory of fixtures

Documents which describe the condition of a property at the time of a tenant's entry or exit, and which are used to assess any damage or repairs to be carried out.

Technical diagnostics

Reports which attest to the conformity of a property with safety standards, energy performance, presence of asbestos, lead, termites, etc.

Your real estate remote assistant can also check the compliance of these documents with current legislation , by keeping informed of regulatory developments and using suitable models. He can also take care of sending and monitoring these documents to the parties concerned (notaries, trustees, administrations, clients, etc.). 

This saves you time and ensures you have reliable and up-to-date documents.

Accounting and taxation of your real estate activity

8. Managing your accounting and taxation

Accounting and taxation are essential aspects of your real estate business , but also sources of stress and complexity. 

This is why it is interesting to be able to entrust these tasks to your real estate virtual assistant , who has the skills and tools necessary to carry them out effectively. 

Your virtual assistant can manage your accounting and real estate taxation, using specialized software and services . It can also prepare and send your invoices, quotes, payment reminders, etc. He can also advise you on the best tax options to optimize your real estate profitability . By using your real estate virtual assistant, you save time, money and peace of mind when it comes to managing tax and accounting paperwork.

Competitive and strategic real estate monitoring

9. Competitive and strategic monitoring

Competitive and strategic monitoring is essential for any real estate agent who wishes to stand out from the competition and optimize their performance . 

Your real estate virtual assistant can support you in this process by carrying out in-depth research on the real estate market , analyzing data, identifying opportunities and threats, and offering you solutions adapted to your situation.

Your real estate virtual assistant can use reliable and relevant sources of information, such as specialized sites, study reports, professional journals, social networks, etc. to carry out competitive and strategic monitoring of the real estate market. It informs you of current and future trends, technological innovations, new regulations, customer needs and expectations, etc. which can have an impact on your real estate activity.

Your real estate virtual assistant can also help you define and adjust your real estate strategy according to your objectives and your positioning. She can advise you on the best choices to make in terms of targeting, segmentation, differentiation, communication, promotion , etc. It can also help you implement an effective action plan and evaluate the results obtained.

By using a real estate remote assistant for competitive and strategic monitoring , you benefit from an external and objective view of the real estate market, a detailed and relevant analysis of the data, and personalized support to optimize your strategy real estate.

9 tasks to entrust to your real estate virtual assistant

Remote real estate assistant: The 9 tasks of your real estate virtual assistant

In conclusion, using a real estate virtual assistant can save you time, money and efficiency in managing your real estate business . 

A remote real estate assistant can take care of 9 essential tasks for you: prospecting, making appointments, drafting mandates, creating advertisements, distributing advertisements, following up with contacts, following up with prospects, administrative management and customer loyalty. 

By delegating these tasks to a qualified professional, you can concentrate on your core business and increase your turnover. In addition, you benefit from flexibility and adaptability to your needs , without the constraints of an employee. Don't wait any longer, contact your real estate virtual assistant today and boost your business!